Course Overview

A contract is a legally binding oral or written agreement describing a relationship between two parties, what each of them agrees to do, and who carries the risk if things do not result as intended. Contract management is primarily about managing that relationship, and those risks, to ensure that both parties get the result they originally intended. In short, it is about defining resources, relationships and risk.

As the construction contracts are being developed in a complex environment, it is important to understand the process of contract management. The understanding of the contracts and how it can be managed are the vital factors for anyone who performs as contracts and commercial professional whether he is on the Employer’s side or Contractor’s side.

The process of contract management starts from the planning stage and runs through the implementation stage, the pre-contract stage, post-contract stage, and until the final handover stage. The major functions of a contract Management are to advise on the procurement strategy, advise on contract models and forms of payment, contract conditions and procedures, preparing tender and contract documentation, advise on and evaluating variations, claims and final account.

This Zoe course will provide a holistic education/training to the delegates for the best practice in dealing with the contract procurement, claims, payment and resolving disputes. In order to understand the contract management and its importance in a project, it is essential for all the employers, consultants, contractors to train their employees on the procedures involved in the contract management process.

Zoe Talent Solutions have designed this module in an easier way to understand all the approaches involved in contract management and its effective application on the projects.

Course Objectives

Upon completing this Construction Contract Management Masterclass Course successfully, participants will be able to:

• Understand the contractual process involved in the construction from inception to handing over the project
• Understand the various types of contracts and procurement routes and choosing the appropriate route as per the Employer’s requirement
• Able to improve the negotiation skills in the procurement of contractors
• Apply the strategies on maintaining the effective contractual relationship between the Parties to the contract
• Gain a clear understanding of the claim process
• Gain an understanding of the implication of governing laws and selecting the most suitable dispute resolution system

Training Methodology

This is a collaborative ‘Construction Contract Management Masterclass Course’ and will comprise the following training approaches:

• Lectures
• Seminars and Presentations
• Group Discussions
• Assignments
• Case Studies & Functional Exercises

Zoe Talent Solutions uses the ‘Do-Review-Learn-Apply’ model in all our courses.

Organisational Benefit

Enterprises who nominate their employees to partake in this ‘Construction Contract Management Masterclass Course’ can benefit in the following ways:

• Develop and Manage Construction Contracts Successfully
• Establish effective processes and systems in Construction Contract Management to develop and manage Tenders, Variations, Risk’s, Claims and Disputes
• Define clear guidelines to manage construction contracts around Project Deliverables

Personal Benefits

Professionals attending this course on ‘Construction Contract Management Masterclass Course’, can benefit in the following ways:

• Gain expertise in Developing and Managing Construction Contracts End-to-End
• Achieve recognition in your role when you successfully manage variations, risks, claims and disputes
• Learn and apply strategies that gets you to maintain effective contractual relationship between the parties of the contract

Who Should Attend?

This Construction Contract Management Masterclass would be suitable for:

• Project Directors
• Contract Managers
• Project Architects
• Quantity Surveyors
• Site Managers
• Planners
• Cost Controllers
• Company Executives
• Claim Specialist
• Main Contractors and Sub Contractors

Course Outline

MODULE 1: Introduction to Contract Management

• Definition and concepts of contract management
• The essential element of the contract
• Stage of contract
• Formal and informal contractual documents
• Role of a Contract Manager

MODULE 2: Contract Preparation

• Setting up project deliverables
• Determining the sourcing strategy
• Contract types and strategy
• Developing the scope of work
• Prequalification process

MODULE 3: Tendering Procedures

• Principles of tendering
• Tendering process
• Tender clarifications
• Bids evaluation
• Technical evaluation

MODULE 4: Contract Award and Commencement

• Post Tender negotiations
• Letter of Acceptance / Letter of Award
• Insurance, bonds and guarantees
• Mobilisation and commencement of works
• Other project documentation – programme, pricing schedule etc

MODULE 5: Managing Variations

• Variation opportunities within the contract
• Understanding the contractual provisions
• Initiation and notification of variations
• Submission and tracking of variations
• Valuation of variations

MODULE 6: Interim Valuations & Final Accounts

• Items to include in an interim payment
• Valuation process
• Interim payments contractual provisions
• Preparation of final account
• Final account structure and certification

MODULE 7: Managing Risks in Projects

• Risk management and contract type
• Identification of risks
• Managing risks
• Addressing the delays and disruptions
• Risk avoidance clauses in the contract

MODULE 8: Managing Claims & Disputes

• Typical contract claims
• Available remedies
• Liquidated and unliquidated damages
• Suspension, termination and discharge
• Dispute resolution tools and techniques