Course Overview

Contract management is overseeing contract formulation, implementation, and analysis to optimise an organization’s operational and financial performance while minimising financial risk. Organizations are under increased pressure to decrease expenses and enhance corporate performance.

Why is contract management needed in maintenance and technical projects? Management of contracts occurs from before a contract is awarded through to the project’s conclusion. Contract management in projects involves ensuring that the project’s finances and resources are allocated in a way that supports the project’s overall goals. As a subset of project management, contract management handles interactions with the project’s vendors, sellers, and/or suppliers, as well as the oversight of procurements by the agreements made between the parties involved. Contract Management is needed to keep tabs on active contracts and deal with any problems as they arise. Key business strategies, procedures, and relationships for a project are defined and governed by the terms of the contract. To succeed on a global scale, businesses and project organisations need to have solid contract management systems in place, particularly if they have employees spread out across time zones and/or work in a variety of cultural contexts.

Which difficulties with contracts are typical of projects, and what can be done about them? Poor contract administration may lead to misplaced or missing paperwork and slow final approvals and signings. Tracking and monitoring signed contracts handed to concerned parties is key to preventing delays. It is essential to remember that delays cause expenses. Project success requires managing contract modifications before and after approval. A platform to monitor changes across time zones, geographies, and teams ensures control and timely delivery. This reduces risk, delays, and mistakes. Contracts assure adherence to agreed-upon terms. Effective contract management ensures project compliance and regulation, preventing legal concerns and penalties.

This training in Contract Management in Maintenance and Technical Projects from Zoe Talent Solutions is intended to help participants understand how contract management fits within the larger framework of asset management. Themes such as risk management, safety-health-environment considerations, partnerships, negotiating, people management and contract application in a complicated project will be addressed. Participants will get the chance to discuss the contracts that are currently in use in their firms. This training course covers key project concepts, planning, control, and handover components to assure relevant quality within schedule, money, and resource limits. It delves into what a contract requires each party to the contract to do, as well as the implications of any failure for both parties.

Course Objectives

The Contract Management in Maintenance and Technical Projects Course by Zoe Talent Solutions has been built with the following objectives:

• To explain the role that effective contract management plays in asset management
• To analyse proposals and bids carefully to choose the most qualified service provider
• To understand the concepts of contract execution, contract tracking, contract revision, etc.
• To evaluate, and control the potential dangers in projects
• To create, manage, and keep an eye on the contractor’s output
• To learn the fundamentals of contract writing and negotiation
• To evaluate quotes to choose the most competitive service provider
• To learn about the formulation and settlement of contracts

Training Methodology

The training will utilize the following training methods:

• Interactive workshops
• Lectures by contract specialists as well as hands-on activities
• Use of relevant case studies, practical exercises, and business examples
• Interactive discussions that stimulate debate of problems and possible solutions

The “Do-Review-Learn-Apply” model is used in all our well-known courses, including this one.

Organisational Benefits

This training course from Zoe Talent Solutions will benefit an organization in the following ways:

• With the help of an excellent contract management tool, an organization can maintain control and see the progress of their suppliers throughout the contract
• Contract management is critical for meeting project deadlines, saving public money, and striving for more sustainable supply chain management
• The need for careful contract administration rises in proportion to the size and complexity of the project at hand which can be pacified by trained professionals
• Legal expenses may be cut, and unnecessary services can be avoided with the aid of trained contract management professionals
• Managed properly, contracts will have the potential to create a strong bond between businesses and pave the way to increased long-term profitability

Personal Benefits

This training course from Zoe Talent Solutions will benefit a participant in the following ways:

• Participants will gain a better understanding and practical knowledge of managing contractors effectively
• Develop strong communication skills that are essential for every contract manager
• Get to learn project management in the light of contract management that will set them apart from their peers
• Learn everything you need to know to stay ahead of the tech curve
• Learn better procedures and methods for managing agreements and develop an innovative outlook

Who Should Attend?

This training programme will assist a wide range of professionals, but it will be especially beneficial to:

• Professionals in Project Management
• Professionals in Operations and Maintenance
• Professionals in Durability, Asset Management, and Plant Management
• Contractor Management Professionals
• Professionals in Production and Continuous Improvement
• Team in charge of contract management
• Teams in charge of facilities
• Teams in charge of shutdowns and turnarounds
• Professionals interested in learning more about contractor management
• Professionals involved in the negotiation, management, and verification of contracts in maintenance and technical projects.

Course Outline

Module 1: Basics of Contractor Management

• Contractor Management Overview
• Relation with Asset Management
• (Out)Sourcing Techniques
• Risks Involved – Risk Management and Safety and Health Issues
• Using a Risk-Based Maintenance approach to ground the Maintenance Contract

Module 2: Maintenance and Technical Project Contract Types

• Basic Contract Types
• Contracts of Various Types
• Aspects of Procurement
• Selecting the Best Contractor
• Contractor Performance Monitoring and Management

Module 3: Constructing the Contract

• The Cycle of Contracting
• RAMS Aspects, Requirements / Service Levels
• Contract Preparation
• Vendor Management Partnerships – Periodic Evaluation & Continuous Improvement

Module 4: Contract Management for Projects

• Contract creation
• Standardization of processes
• Contract negotiation
• Contract Approval
• Contract finalization and execution
• Contract Change Management

Module 5: Aspects of People Management and Negotiation

• Implementing Contract Management
• How to Make It Work by Changing People’s Attitudes
• Dealing with the Contract
• Ploys for Negotiation
• Negotiation Techniques and Advice

Module 6: Final Workshop 

• Service Levels / Needs
• Process of Tender process
• Selection of Suppliers
• Contractor management entails assessing and supervising the performance of contractors.
• Protocol
• Assessment