Course Overview

Procurement management or planning is an integral part of overall project management. It entails a detailed plan around methods to procure raw materials and goods necessary for the entire manufacturing process and strategies to maintain good supplier relationships for the continuous supply of goods at nominal prices.

What is bid management? Bid management involves management around two key concepts—knowledge flow and people. It revolves around the management of the bidding process and often involves the use of bid management tools to automate the process and make it smarter and more defined.

Procurement planning and bid management are closely related because most bids are related to the contracts for the supply of raw materials and/or goods to organisations.

This Zoe training course will empower you with in-depth knowledge and understanding of procurement planning and bid management, thus preparing you to handle multiple functions and responsibilities for your organisation, fostering growth and development.

The course covers all critical aspects of procurement and bid management, which will equip you with all possible knowledge and information to successfully win bids for your organisation.

By undertaking this Procurement Planning Process course, you will gain the skills, capabilities and confidence to work in any organisation or industry and successfully fulfil the objectives/plans set out.

Course Objectives

The main objective of this Procurement Planning Process and Bid Management course is to empower professionals with—

• detailed knowledge and understanding of all important concepts and practices related to procurement and bid management
• the required information and knowledge of the procurement process to ensure continuous and seamless flow of raw materials and goods, thereby ensuring timely delivery to customers
• the necessary skills and capabilities to manage the bidding process for one’s organisation to get the best deals at the best prices and also to get the best contracts for one’s organisation
• the required thought process and perspective to thoroughly investigate and pre-empt all challenges and risks that may arise in future and make provisions to mitigate these
• the capabilities, knowledge and experience to train other professionals on procurement and bid management
• the knowledge and understanding of various procurement methods and about choosing the best method that would be apt to apply in any given situation
• the required capabilities and skills to contribute to organisational growth through reduced costs and increased customer satisfaction
• the skill and knowledge to apply effective bid management tools for a seamless and error-free bid management process

Training Methodology

Zoe Talent Solutions offers a dual approach to training, that is practical and theoretical. Training content in audio-visual presentations is delivered by highly experienced professionals from the relevant domain; this forms the theoretical part of the training.

Trainee participation in the program becomes the prime focus for the practical part of the training through group assignments and projects, role-plays, etc. Case study discussions help relate the training content to known practical scenarios. Trainees are also encouraged to share related experiences from their workplaces, which are discussed in detail by the trainer.

This model is typical of and devised by Zoe Talent Solutions and is called the Do–Review–Learn–Apply Model.

Organisational Benefits

By professionals undertaking this Procurement Planning Process and Bid Management course, organisations will derive the following benefits:

• Trained and experienced professionals to handle the procurement and bid management processes for the organisation
• Good supplier relationships and fruitful negotiations resulting in reduced costs and higher quality in the procurement process
• More successful and seamless bid management because of established systems and processes
• Application of advanced tools and techniques for procurement and bid management within the organisation
• More effective risk assessment and management, thereby increasing organisational credibility
• Increased investments and organisational development as a result of reduced costs and increased credibility
• Increased customer satisfaction because of the timely delivery of high-quality goods
• Regular training and coaching of all employees working in the procurement and bid management processes
• Application of the apt procurement method and greater success with regard to bidding because of trained professionals handling these processes

Personal Benefits

Professionals enrolling for this Procurement Planning Process and Bid Management course will benefit as follows:

• Detailed knowledge and understanding of procurement planning and bid management
• Increased knowledge and experience to successfully handle the bid management process for one’s organisation
• Enhanced skillset and capabilities to independently and successfully drive the end-to-end procurement process
• Greater confidence and understanding to train other professionals on procurement planning and bid management
• Greater confidence and capabilities to contribute to organisational growth and development through effective risk management and mitigation as well as increased credibility for the organisation
• Enhanced negotiation and interpersonal skills for maintaining good supplier relationships and reducing procurement costs
• Increased knowledge and information to choose the right method of procurement for one’s organisation, thereby demonstrating skill and knowledge and inviting further opportunities for growth and development
• Better strategic and analytical skills to scrutinise situations and requirements, predict risks and devise corrective action to secure organisational growth and customer satisfaction
• Enhanced skill set, knowledge and experience to manage multiple functions of the supply chain for any industry, thereby increasing avenues for growth and progression

Who Should Attend?

• Managers, purchasing managers and supervisors involved in procurement planning and/or bid management
• Employees working and performing various functions related to procurement planning and/or bid management
• Senior management of an organisation responsible for making critical decisions related to procurement and/or bid management
• Vendors and suppliers involved at various stages of the supply chain
• Finance advisors and managers handling costs and expenses for the organisation
• Potential investors who need to understand the procurement plans and bid management processes of an organisation to make effective investment decisions
• Any other professional interested in knowing more about procurement planning and bid management

Course Outline

The Procurement Planning Process and Bid Management course covers the following areas regarding procurement planning and bid management:

Module 1 – Principles of Procurement

• Transparency
• Integrity
• Economy
• Openness
• Fairness
• Competition
• Accountability

Module 2 – Types of Procurement Methods

• Open tendering
• Restricted tendering
• Request for proposals
• Two-stage tendering
• Request for quotations
• Single source

Module 3 – Steps in the Procurement Process

• Conduct an internal needs analysis
• Conduct an assessment of the supplier market
• Collect supplier information
• Develop a sourcing/outsourcing strategy
• Implement the sourcing strategy
• Negotiate with suppliers and select the winning bid

Module 4 – Types of Bidding

• Rules-based bid management
• Positional bidding
• Portfolio-based bidding

Module 5 – Tips for Successful Bid Management

• Manage risk factors
• Play to your strengths
• Anticipate future steps
• Capture costs early
• Gain full visibility of your pipeline

Module 6 – Five Steps in the Bidding Process

• Research and planning
• Bid preparation
• Bid submission
• Presentation platform
• Getting the contract award

Module 7 – Skills of a Bid Manager

• Organisational skills
• Data tracking and monitoring
• Deadline management
• Relationship management

Module 8 – Benefits of Bid Management Tools

• Greater control
• Manage more in less time
• Productivity
• Streamlined reporting and analysis
• Real-time data

Module 9 – Challenges of Bid Management

• Stringent deadlines
• Decisions of Bid/No Bid
• Availability of resources
• Coordination with the bid team
• Technology partnership
• Coordination and time receipt of required documents
• Documents from multiple sources
• Local disturbances
• Vendor coordination and management
• Page restrictions