Course Overview

How do you write a standard maintenance procedure?

With every passing day, the needs of organizations are increasing in terms of maintaining the processes and equipment. Thereby, effective writing procedures are in demand more than ever. The procedures are the steps written to conduct a task and instructions meant to guide the doer of the functions. The equipment and processes in a plant are complicated due to the advancement of the technology; hence, the hour needs to write effective maintenance procedures to maintain the equipment and processes.

We at Zoe seek to enable professionals to build high-level experience and abilities in designing maintenance procedures that will allow the maintainers to execute the jobs flawlessly. The educators’ exceptional training will help trainees understand any type of maintenance strategy and develop customized procedures as per the equipment and plant state.

How do you write a preventive maintenance procedure?

Professionals who complete this training will be able to recognize, assess, and interpret equipment maintenance needs. They will be able to employ the most effective maintenance strategies for any given circumstance. Delegates will be able to create processes (including preventive maintenance procedures) to go along with those strategies.

It is the primary goal of this Zoe course to produce great professionals capable of carrying out their obligations and responsibilities.

Course Objectives

The key objectives of this Writing Effective Maintenance Procedures course are highlighted below:

• Understand the procedures, policies, and standards specified in the Procedure Need Analysis
• Recognize research conducted by OEMs, authorities both inside and outside of the company, and end consumers
• Pitch the story and terminology at the appropriate level and further apprehension of sentence structure and quantitative values
• Understand the tools and technology to develop simple procedures to manage and control
• Controlling procedures’ dissemination and revision
• Procedures are linked to work orders and job instructions through job instructions and work orders
• Follow environmental, protection, and industry best practices
• Create a system for the administration of procedures
• Prepare manuals for repair and operation
• Control the delivery and recording of processes and documents

Training Methodology

Each course at Zoe is designed to achieve its goal via competent instruction educators with a wealth of experience. In the end, the trainees get sufficient knowledge to comprehend current trends in their respective professions and to perform at their best even while under pressure. Pre-course content evaluation and revision ensure that all topics are current and up-to-date for their respective disciplines and markets. A new model is developed by the Zoe, which ensures that each trainee is involved in the training session and maximizes their input. Various techniques are used in this model like group activities, mini-projects, group discussion, class discussion, etc.

Organisational Benefits

The organizational benefits of the Writing Effective Maintenance Procedures course are enlisted below:

• The organization will have the ability to write maintenance procedures that will follow international standards
• The procedures will help the organization maintain the equipment, process, and plant, which will save time and cost
• Enhanced communication of the staff and increased confidence to convey the message
• The reliability of any equipment will be increased regardless of the technology of the equipment
• Improved ability of the maintainer to understand the state of the plant and equipment and select maintenance strategy
• Develop and then follow the tone of the organization
• Use the appropriate vocabulary and sentence structure to ensure that the procedures are easy to comprehend
• To maximize the organization’s ROI, the importance of reusability, maintenance, and portability is emphasized

Personal Benefits

The individuals trained in this course will enjoy the following personal benefits:

• New technologies are adequately appreciated
• Confidence in one’s abilities
• Maintaining the equipment in the most efficient manner possible
• An understanding of current industry trends and best practices
• Because of their specialist knowledge and practical experience, they positively impact their co-workers
• Gaining an important position in the firm owing to an increase in analytical and critical thinking abilities
• Involving willing participants in the process, such as subject matter experts
• Finding out how often the systems need to be maintained
• A style of writing that uses an active voice to convey ideas quickly and clearly
• Gathering of procedure information in a structured way
• Improved writing productivity and effectiveness through templates, frameworks, layouts, and other design elements

Who Should Attend?

• Anyone in the field who has to establish or participate in the creation of procedures and documentation for maintenance and management.
• Reliability Engineers
• Operation management
• Engineers
• Maintenance Planner
• A supervisor who is in charge of overseeing the equipment maintenance process
• Maintenance team
• Maintenance leader

Course Outline

Following highlighted topics are crucial to being an expert in Writing Effective Maintenance Procedures course.

Module 1: Overview

• What are the procedures?
• What is the usage of procedures?
• Importance of the procedures in general
• Importance of the procedures for maintenance
• How do the procedures help the maintainers?

Module 2: Maintenance

• What is maintenance?
• Why is maintenance necessary?
• What is ROI?
• The link between maintenance and ROI

Module 3: Types of Maintenance

• Preventive
• Predictive
• Condition-based
• Corrective
• Predetermined

Module 4: Diving deep in the ocean of Maintenance Types

• Applications of each maintenance type
• Benefits of each maintenance type
• Loopholes of each maintenance type
• Tools of each maintenance type

Module 5: Types of Maintenance Procedures and Documents

• Procedure and documents for each maintenance type
• Standards for Maintenance procedures
• How to follow the Maintenance procedures?
• What are the current trends in the maintenance procedures and documentation?

Module 6: Design of a System for the Management of Maintenance and Operation Procedures

• Recognizing the requirements and needs of the system and CMMS
• Analysis of users’ needs and writing the Procedures
• Understanding the criteria that will help in comprehending the needs
• Sections of the procedures
• The layout of the procedures
• RASCI procedures

Module 7: Process of Writing Effective Procedures

• The sources to collect the information
• Technology and its role in writing the effective procedures
• Software that will be proven helpful
• Improving clarity and enhancing the readability
• Improving the structure and formatting
• Boilerplate
• Using templates
• Auto text

Module 8: Implementation

• Using the tools and techniques
• Practical implementation

Module 9: Important things to consider

• Language
• Grammar
• Vocabulary
• What is OEM?
• How to use OEM?
• Writing an effective procedure

Module 10: Control the Procedure

• Reviewing the procedures
• Approving the procedures
• Repository of the soft copy procedures
• Matrix of the distribution of the procedures (Hard copies)
• The update of the procedures
• Revision of the procedures
• Techniques
• Wrapping up the session