The world of project management is complex. It’s not a job that many people are familiar with, and it’s not one that most people would want to take on. However, if you’re searching for a job that will allow you to work on a variety of projects, from modest, single-project assignments to major, multi-year programs, project management may be a good fit. In this piece, we’ll look at what does a Junior Project Manager do and how to be successful in this position.

 

Statistics related on Junior Project Manager

Some general statistics on project managers in general may be helpful:

 

  • The demand for project management professionals is expected to grow by 33% from 2016 to 2027, which is much faster than the average for all occupations.

 

  • Project management is a global field, and the demand for project managers is high in many countries around the world.

 

  • PMI’s Project Management Salary Survey reports that the top industries for project managers are information technology, consulting, and finance.

 

 

What does a Junior Project Manager do

What does a Junior Project Manager do?

1. Understand the Scope of the Project.

What you need to do will establish the project’s scope. A typical project may consist of a single function, such as adding a new feature or fixing a bug. It could also include a specific set of requirements, such as a specific page layout or an interaction that must be executed. The project scope, including the functions to be done, the amount of time required, and any other relevant information should be documented in the project plan.

Create a schedule that is based on the scope of the project. For instance, if you are asked to add a new feature to an existing product, the project scope may just contain the new feature.

What you need to do will establish the project’s scope. As a result, the project plan would define the new feature, its implementation, and the testing processes for the finished product. If, on the other hand, the project entails fixing a bug in an existing feature, the project scope will almost certainly contain the issue fix.

 

2. Establish the Project Plan.

The project plan is your company’s blueprint. It specifies the project’s aims and objectives, the tasks and steps required to get there, and the dates and deadlines you’ve established for each phase.

The plan will include information on the resources required, the estimated duration and cost of the project, the risks, and any specific considerations. The project plan should be well-written and simple to understand. It could be numerous pages or only a few phrases.

Steps for Establishing the Project Plan:

 

  • Define the goal of the project.

The first step is to determine the project’s objective. What exactly do you aim to achieve? Here is where the project plan comes into play. You’ll be able to structure the actions in the plan around the project’s aim if you can clearly articulate it.

 

  • Identify the scope.

Now that you’ve determined your goal, you must determine what steps must be taken to achieve it. In other words, you must define the project’s scope. You must decide how much work will be assigned to each phase and how long each step will take.

 

  • Identify the steps.

The following stage is to identify all of the steps you’ll need to take to reach your goal. For example, if your aim is to complete a project by the end of the month, you must list all of the tasks required to fulfil that goal.

 

  • Identify the dependencies.

Dependencies are all of the elements that must be in place before you can begin to carry out the tasks you defined before. For example, if your aim is to finish the project by the end of the month, you may need to have all of the essential equipment and resources on hand before you begin working on it. To finish this project, you’ll need to identify the project’s dependencies so that you can get them in order before you start working on it.

 

  • Define the time frames.

You must provide the time limit in which you want to complete the job. If the project is due to be completed by the end of the month, try to outline the tasks that must be performed in the remaining days of the month.

 

  • Define the deliverables.

A deliverable is a finished product or piece of work that you want to create. You should determine what deliverables you intend to attain after your project is completed.

For example, if you are designing a website for a business, you may include pages such as the home page, contact page, about us page, and services page.

 

  • List out the features.

List out the features that you intend to include in your project. This includes things like navigation menus, images, social media links, etc.

 

  • Create a timeline.

Create a timeline for when you intend to complete each feature on your project. Include things like milestones, dates, etc. Break down each feature.

 

3. Execute the Project Plan.

The project manager supports in the creation and submission to the client of project plans and documents. Coordinates the efforts and activities of the project team with the client and the project team.

Coordination of all project deliverables, including contract agreements, as well as any regulatory approvals or certifications required for the project. Informs the client, project team, and appropriate stakeholders of the project’s status and progress.

Supports the work of the project team by offering technical experience and help in all project-related areas. Identifies challenges and problems that have an impact on the project’s timeline, money, and scope. Identifies project hazards and makes mitigation or avoidance strategies.

Contributes to the creation of project plans and documents, such as the project schedule, budget, work breakdown structure, quality control plan, resource requirements, risk management plan, and scope control plan. Contributes to the creation and submission of project plans and documents to the client and/or government agency.

 

4. Monitor the Project.

The first stage in project monitoring is to identify everything that needs to be monitored. This will contain a monitoring strategy, who will be in charge of each activity, and how frequently the activities should be completed. The more particular you can be, the easier it will be to efficiently monitor your project. You will almost certainly need to devise a strategy that incorporates the following:

 

  • Determine which tasks must be monitored.
  • Determine who will be in charge of monitoring each task.
  • Determine how frequently the duties should be completed.
  • Create a monitoring plan. Create a system for documenting and assessing the outcomes.
  • Create a reporting strategy.

 

Remember that this is just the beginning as you create this plan. You may need to adjust the frequency of your monitoring or add or remove jobs. Even after the first plan is completed, it is critical that you continue to monitor your project.

The primary goal of monitoring is to identify and fix any issues that arise throughout the course of the project. This implies you must be on the lookout for any issues or changes that may have an impact on the project.

The more issues you anticipate, the better equipped you will be to deal with them. Monitoring can be as easy as checking a schedule to ensure chores are performed on time. Alternatively, you might need to get more involved and actively monitor the project.

 

5. Manage the Project Team.

The project team should be made up of one or more people who will be in charge of the project. Members of the project management office, a project manager, or others who will handle the project may be among this personnel. The project team is accountable for the project’s success.

If they are not effectively handled, the project will most likely fail. Individuals should be assigned project duties. If the project management office has already been established and duties are given, this step can be skipped. Otherwise, the project manager must give responsibilities to all project participants.

This comprises the project manager, project team members, and any additional individuals that will be required to participate in the project. It is critical to verify that each employee allocated a responsibility has the necessary power to carry out the assignment. Make certain that all duties are accomplished.

If one person is unable to finish a task, it should be reallocated to another person who can. When a task is unable to be completed, the project manager should indicate this in the project records. It is vital to determine whether the project manager is accountable for task completion.

If this is the case, ensure that the project manager has the right to assign tasks as well as approve their completion. If the project manager is not in charge of job completion, it is critical that he or she is aware of these obligations.

 

6. Review the Project.

This section’s goal is to provide an overview of the proposed project, including its scope and objectives, and to aid in deciding whether the project is feasible. This material should be adequate for the reader to understand the project as a whole, rather than just a summary of its components. It should include the following elements:

 

  • A description of the project’s problem or requirement.
  • An explanation of the project’s goals and anticipated outcomes.
  • An explanation of the sorts of data being gathered, as well as a description of how the data will be used.
  • A description of the methods utilized to collect and process data, as well as the project’s expected timeline.
  • A breakdown of the administrative, technical, and financial resources available to help with the project.
  • A list of any unique or odd aspects of the project.

 

7. Maintain the Project.

The process of coordinating the work of a project team in order to accomplish defined goals and deliverables is known as project management. The project plan, which is a documented plan that describes what has to be done and when is an important aspect of an effective project management process.

Project managers keep track of the project’s progress, ensure that the plan is followed, and ensure that there are no delays or difficulties.

 

8. Evaluate the Project.

The first step is to assess the project and determine if it will be a success or failure. This is accomplished by evaluating the project in three distinct categories: scope, cost, and risk.

 

  • Scope.

Examine the project objectives and goals to determine the project scope. It must be determined whether the project will meet all of its objectives and goals. If not, it should be reconsidered to ensure that the aims and goals are practical and achievable.

 

  • Cost.

Determine the amount of money required to execute the project to determine the project’s cost. If the amount of money required to accomplish the project exceeds the budget, then the amount of money spent on the project must be reduced. When establishing how much money will be spent on the project, the amount of money that can be saved must be considered.

 

  • Risk.

Examine the potential difficulties that may arise throughout the project’s completion to assess the project’s risk. The risk variables that will affect the project’s completion must be assessed.

When evaluating a project, each of these five elements must be considered and analyzed in order to determine whether the project should be finished. When you look at each of these five issues, you will realize that they all deal with project evaluation.

 

Skills required to Become a Junior Project Manager

Skills required to Become a Junior Project Manager

The following abilities and expertise are required:

 

  • Contract drafting, negotiation, and administration in general.

 

  • Using Microsoft Word and Excel.

 

  • Understanding of project management methods and practices.

 

  • The ability to manage several tasks and priorities at the same time.

 

  • Ability to operate independently while assisting others.

 

  • The ability to communicate effectively and professionally both verbally and in writing.

 

  • Ability to work with people at all levels of an organisation to complete projects.

 

 

  • Understanding and application of project management ideas, concepts, and best practices.

 

  • Analytical, prioritization, and problem-solving skills.

 

  • Work well under pressure, fulfil tight deadlines, and take initiative.

 

  • The ability to manage sensitive information.

 

  • Ability to travel on occasion.

 

  • The ability to collaborate as part of a team.

 

  • Ability to work overtime as needed.

 

  • The ability to handle numerous tasks at once.

 

  • Ability to work in a team setting.

 

  • The ability to operate well under pressure in a fast-paced, deadline-driven atmosphere.