List of 50 best team Collaboration tools for 2022

The world is changing rapidly and in this new landscape, collaboration emerges as one of the most crucial requisites of the modern workplace. But with multiple collaboration tools available for choice, it becomes challenging to find the right blend of communication and conferencing solutions for your business.

Online collaboration tools are becoming a vital element at a modern workplace. Here we are going to review 60 best collaboration tools for 2022 along with some key features. This will help you decide which tool is best suited for your application.

1. Monday.com

Monday.com is an award-winning platform that prides itself on not being a project management tool. It is a collaboration and task management software that provides a highly customizable interface that resembles a spreadsheet. However, it includes a ton of additional features that make it much more interactive and visually appealing than just a simple spreadsheet.

Pros :

Message boards.
Task management boards.
Easy to read visualisation that allows you to display your projects and data quickly to get an idea of your progress.

Cons :

The basic plan of this tool is not much use.
The features in the basic plans are weak and not worthy of $8.
Its real value starts appearing with the Standard plan which is $10.

2.Backlog

Backlog’s feature set is unique and it offers project management, bug tracking and version control management in a single app. If you are looking for a tool to help manage development projects or working closely with a team of developers. This is the app for you.

Pros :

Task management which includes subtasks.
Checklists and customizable fields.
Milestones, file management, wikis and more.

Cons :

Mobile app is not as developed as the web version.
Different kinds of priorities are not enough. It will be better to let the user define its own priority (high, normal and low are not enough sometimes to make the difference).

3.Milanote

Milanote is an easy tool to organise your ideas and projects into visual boards. It’s designed for the early stages of projects for mapping out ideas, writing project briefs and planning the steps in a project before moving.

Pros :

You can collaborate for brainstorming workshops and remote teams.
3 different ways for sharing within boards team members, in edit, comments only or read only mode.

Cons :

This is an online tool which is disappointing for those who need to work offline sometimes.
This software is a bit buggy sometimes and has limited critical functionality.
It probably needs more templates for certain activities.

4.Hive

Hive is a creative project management and collaboration platform with AI based analytics. Thousands of integrations in flexible project views and more. Hive streamlines your work in one centralized platform.

Pros :

Hives’s time tracking and analytics and flexible view capabilities allow for transparent understanding of other team member’s work and upcoming projects.
Well laid out.
Comprehensive and collaborative.

Cons :

The mobile app is not nearly as robust as the desktop version.
No way to track version history. If you delete a comment or templates, it will be deleted permanently.

5.MindGenius

MindGenius online is packed with features for collaborative project management. It is simplified in 3 views, mind mapping, timeline and task boards. Collaboration is built into my genius online. For example – You can attach all project related files to maps and plans.

Pros :

Message team members with building comments which generates automated email notifications.

Cons :

Many people find it highly unaffordable as the cost is pretty high.
Its interface is a bit confusing and not very intuitive for users.

6.Gmelius

Gmelius allows teams to collaborate on clients and projects without leaving their inbox. Gemlius lives in Gmail which means the learning curve is next to nothing

Pros :

While most teams are using up to 4 tools to communicate and collaborate. Gmelius allows you to get rid of them.
Its interface is designed to be user friendly and intuitive. It really feels like you are simply using a more powerful version of Gmail.
It empowers the Gmail inbox with a range of collaboration tools and allows users to combine them together to automate workflows.

Cons :

Now and then you have to re-authorize the chrome add-on and that can be a little annoying.
If you send a lot of emails, this can take a long time.

7.Notion

Notion is a lightweight collaboration tool with a clean and simple interface. The tool has 4 main functional areas: documentation, knowledge base tasks, project management, spreadsheet and databases.

Pros :

This tool is well suited for teams and individuals who use a combination of tools like Google sheets, air table, Trello and Evernote because these tools combine all the capabilities of task management tools into one application.

Cons :

The mobile app is not very amazing.
There are some features that I think should be more included with the free version and the price is a little high.

8.Teamwork

Teamwork offers a project management suite tailored to the needs of mid to large size enterprises. It can work for individuals but it also provides more than enough functions to support large distribution teams who require more sophistication in collaboration tools.

Pros :

It provides a more robust suite of project management features if you are looking for something that goes beyond a simple communication tool, teamwork is a good choice.

Cons :

This app is visually more complex than many collaboration tools.
If you are looking for extensive project profitability tracking and reporting then teamwork may not be the best option for you.

9.Asana

Asana is a visually simple and intuitive tool that Trello users will find familiar. It is Lightweight and clutter-free. Learning to use asana is a very straightforward process, making it a great choice for users who haven’t worked with any other online collaboration tools before.

Pros :

Asana is good for small growing teams who are closely together and who don’t need a ton of projects or resource management functions upfront.

Cons :

This does not contain features like project budgeting and project timeline which is needed in order to manage complex projects.

10.Redbooth.

Redbooth is a well rounded inflexible collaboration tool that can be adapted from small to mid enterprise size teams.

Pros :

It uses a prediction algorithm for various aspects of task management. Such as selecting the best member of the task or predicting the amount of time needed to complete a task.

Cons :

It is a struggle to get everyone on board and therefore a lot of task management still has to happen over email and text.

11.Jira

Jira is essentially an agile project management system for business and software development teams. You will be able to manage your projects, track bugs, measure performance as well as monitor project details. You will get the chance to choose one of many project templates, either Classic or Next-Gen, and then streamline your work. Add issues to a board, and track their progress status. Plan and prioritize your work in a roadmap view, assign the right team members to the right issues.

Pros :

Versatility
Apart from managing your issues through the Kanban and Scrum templates, you and your team will also be able to handle your bugs in the Bug tracking templates.
Organise tasks on the team project in a task tracking template.

Cons :

It has a limited number of software integrations.
There are a lot of great features but some just complicate the workflow and it usually takes time to figure this out.

12Clockify

Clockify allows you to add unlimited users and create unlimited projects and tasks. You can assign the right users to the right projects, tasks, and set project time estimates. Let your team members track time as they work on their assignments. You will be able to add tags, define billability status , add descriptions to your entries in order to get a clear overview of what’s been done and how long it took to finish.

Pros :

Highlight is the Dashboard sections because you will be able to see a weekly breakdown of your team’s activities.
Visually assess who worked on what each day and see who is the most active team member and see who is working at what at the moment.

Cons :

Time tracker has no upper limit to stop at. If you forget to stop, it will keep running for days.
You can not see time reports of different workspaces, in one calendar view and graphics in dashboards because Clockify doesn’t have that feature.

13.Wrike

Wrike is a team and project management tool that provides you and your team with a simple communication system. It allows you to provide feedback on various business matters as well as stay on track with the current happenings in your company. You can highlight important information in shared images, videos and files and post comments to these attached documents.

Pros :

You get efficient solutions to plan, share and track the progress of your work by scheduling tasks in a Calendar View.
Streamlined collaboration system.
Multiple team members are allowed to access and edit one document simultaneously.

Cons :

Some people might not find it simple to set everything up especially when they have to use many software integrations like JIRA.
It is hard to define the best way to configure the automatization between blueprints and workflows, they somehow oppose some of the project reports.

14.Zoho

Zoho projects is a unique and powerful suite of software to run your entire business. It comes with features like task management, time tracking and resource utilization. All projects can be split into milestones that you want to reach at various time periods.

Pros :

Workflow is easy with zoho as you can manage, connect and automate your business process across the organisation with custom fields, statuses, reminders and a Kanban view.
Zoho offers a 15 day trial as well as a free option for their software which is available for up to 3 users.

Cons :

The user interface has tons of options and it feels hard to find the options that are most important or frequently used. For example, to create a task or call item for a contact, you have to scroll all the way down to the bottom of that individual’s contact page because there are exhaustive levels of fields above.
The software can not be self-hosted on your private server.

15.Vogsy

Vogsy’s intuitiveness helps the teams get the job done without weighing them down. You can plan projects and resources, manage milestones and deliverables and communicate across your team.

Pros :

Vogsy has an activity feed, communication center planner and go-to for almost everything.
With clear visibility, you can deliver more projects on time and on budget.

Cons :

Pre-project client communication record management could be improved.
Some people might find it difficult to combine reports. If you want to cross info from the Projects and Deliverables but they both have different data options available and need to run them separately.

16.Kissflow

This is the buffet of workflow management software, combining projects cases and collaborations with its core functionality workflows. It offers a digital unified workplace for all forms of work both manual and automated.

Pros :

This tool offers highly configurable trigger based workflows.
Advanced reporting features like KPI dashboards
Ad-hoc report configurations.

Cons :

The program can be buggy at times and the process to set up approval flows can be extremely time consuming and unintuitive.

17.DoneDone

It is a simple workflow management app for teams that want to avoid too much complexity and quickly get things done. You can set up custom workflows and statuses to save time and energy by automating generate recurring tasks workflows.

Pros :

You can assign and reassign tasks to anyone within the project. It will automatically send them notification that a new task has been assigned to them.
KPI reports and tasks mailbox conversations to see how your team is keeping pace.

Cons :

Some people might find some features missing for project and task management.
It would be better if it had more options and a dashboard where you can see the overall progress of all the tasks at once in a graphical manner.

18.Admation

Admation is a project management and workflow management software designed specifically for marketing teams and ad agencies. It combines project resources and approval workflow management. Animation enables users to manage the full production cycle of their campaign.

Pros :

From project setup to the resources to managing the entire approval workflow, it offers an exceptional range of features and tools.

Cons :

It would be good if admation could provide a deadline time countdown.
Sometimes it can lag, the experience needs to be smoother.

19.Miro

Miro is a very powerful and flexible tool that allows you to manage your projects and teams. It creates planning boards, diagrams and mind maps. It runs meetings and presentations all from the same tool, in the same place. Not only it works great and integrates with a lot of other third-party services but it is also free. It allows unlimited collaborators to work together on a single board.

Pros :

It has a lot of different templates. You can also snap objects into place.
Chat feature and timer feature.
Voting feature and grouping system.

Cons :

Limited free plan
Auto-sizing of fonts.
Difficulty in Selecting objects.

20.Clickup

Clickup has been getting a big name for itself as an upcoming application. Not just because it is adding tons of features every single week but a lot of people are liking the different views that it has.

Pros :

Feature called Docs, which is a wikilike experience for collaborating on notes and documents inside clickup.
Box view which allows you to see what your team is working on.
Design.

Cons :

I didn’t like the current UI and how difficult it is to find their management options.
The email notification process is not the best. I often get duplicate email notifications or email notifications on my own response to comments.

21.Trello

Trello has been a long standing application and they are owned by a company called Atlassian which offers a range of tools which are amazing. So, you can easily invest in it.

Pros :

New timeline view that gives a chronological view which is perfect for projects and tasks and managing them.
Collaboration is very easy.

Cons :

It was not designed for full scale project management.

22.Butler

Butler is probably for enterprise and business customers. They have got some great automations and integrations which are a lot better than many of the other applications.

Pros :

If you are looking for smooth onboarding then this is one of the best applications.

Cons :

It is not super advanced for smaller teams.

23.Samepage

From desktop computers and mobile devices the samepage gives us two styles of communicating – teams and chat. You can integrate other apps so all of the other notifications are in one place. But unlike other team communication tools unlimited use of this fully featured chat functionality is completely free.

Pros :

Avoid burning cash on separate communication apps.
Allow groups of people to share and collaborate on a wide variety of content in real time.

Cons :

Video quality is not as excellent as rivals. It would be good if they enhance the ability to work together on documentation and the capacity for call/meeting registration.
Some information can be viewed by a group. The same information can not be seen by several groups. So it is hard to filter if a member belongs to more than one group.

24.Basecamp

It is one of the leading project management tools in the market. Basecamp provides users team-wide project management and a client portal for easily collaborating with people outside of your team.

Pros :

This is the best choice for medium to large businesses, looking to use multiple collaboration tools in a single app.
To-do list, internal messaging, kanban charts, scheduling.

Cons :

Basecamp doesn’t have any reporting features. It would be better if we had a way of keeping track of how many were being done or not.
Difficult to start new chat groups or forums for non-admin roles.

25.Plutio

Plutio is an AppSumo partner and popular Asana alternatives. It’s best for freelancers and agencies. You can get a whole year for up to 30 team members on AppSumo right now.

Pros :

Gamechanger because it strikes a middle ground between Trello and Asana.
Hourly tracking, creating kanbans, collaborating with clients etc.

Cons :

Messaging system could be improved for a more friendly experience.
There are several bugs and several essential features that are missing to call it all in one like HR, payroll reports, accounting and expenses.

26.Nifty

Nifty is also an AppSumo partner. They are a remote collaboration hub that helps your team manage projects, goals, and files. Nifty is for Digital agencies and product teams looking to manage projects in a feature-rich collaborative workspace

Pros :

You can use kanban and calendar views and even automate client reporting in your dashboard to fit all your needs.
Milestone tracking, send group and individual messages and build task lists within this tool.

Cons :

The tasks/milestones are not always the most intuitive. It can be difficult to find where to assign tasks.
They should add some tools, filters or buton to make the navigation and the user experience easier.

27.Freedcamp

Another popular AppSumo partner is Freedcamp, which helps your team collaborate in a single project management platform. You can hide or show any of the features and build a custom project management tool to cater to exactly what you need.

Pros :

One of the most affordable tools.
Best of team and individuals that want to step up their game in a budget.

Cons :

The dashboard could be a bit easier to navigate.
Freedcamp has some complexity in terms of customizing projects, groups, etc.

28.MeisterTask

It is an amazing kanban tool that lets you track the progress of ongoing features with features like tags, permissions, and due dates for all of your teammates.

Pros :

You can configure MeisterTask to notify people when its their turn to contribute to a project.
Once it’s configured all you have to do is drag it to the right column and your colleague gets notified to take over.

Cons :

The free version allows only three projects, while in Trello you can have unlimited projects.
This software doesn’t have ‘due date’ and ‘follow up dates’.

29.Slack

This online communication and collaboration tool has every feature unique. Collaboration from real time messaging based around specific topics to being able to share files and create actionable tasks for individuals and your team. With slack you can collaborate through topics, teams, departments and through international offices.

Pros :

Jira
Unlimited integrational tools like Google Drive, Office 365.
Large online video calls of 15 people and more.
Around-the-clock support from the team at slack.

Cons :

Not suitable for a very small business because you might not require all the features that slack offers.

30.Gsuite

Gsuite might be one of the best known tools for collaboration. It is a suite of different applications from Google that is used by businesses and non-profit organisations alike.

Apps like Google Docs, Google Sheets and Google slides allow for live collaboration version history, link sharing and access control.

Pros :

Cloud storage. Word processing
User permission.
Multi-factor authentication
Automated security alert.

Cons :

The pricing structure can be a little confusing, and the tiers can force you to pay more due to one vital extra feature amongst many useless ones.
As it updates very often, there are still some missing functions that the competitors have.

31.Microsoft

Previously known as office 365, Microsoft 365 is a suite of cloud based business applications from software giant Microsoft. Here you will find web and mobile versions of Microsoft office apps you already know like Word Excel and Powerpoint.

Pros :

cloud storage-OneDrive.
Email-Outlook
Video and voice conferencing through Microsoft teams.

Cons :

Depending on which plan you choose, some applications are not available as cloud-based solutions.

32.Airtable

Built to mimic the look of spreadsheets and the functionality of databases, airtable is a powerful collaboration tool that helps teams stay organised while they work together. You can add unique field types to your table so you can view all of your information in one place. Add fields for a single line of text, file attachments links to other records, check boxes and more.

Pros :

It works like a database, that means you can link records between tables, creating relationships between data and reducing the need for duplicate data entry.
Integrates a wide variety of other tech products including asana, google drive, stripe and zendesk.

Cons :

One of the major con is its price. Once you move to paid forms, it’s not expensive at first but when you start adding team members and add more bases, it can get out of hands very fast.
There are too many features that we are not using and implementing to our system, still you would need to pay for it as a part of the subscribing plan. A customized plan would be much better.

33.Team Gantt

It naturally allows you to use Gantt charts and that it’s specialism. It does have a real range of abilities in Gantt charts and makes itself a specialist in that area. It also has a resource management software that a lot of people appreciate. It is free for 3 people.

Pros :

Fast gantt tool with useful collaboration tools and integration abilities.
The layout is clean and clear.
If you are using a product like Teamwork or Basecamp, the milestone calendar is great for a day to day view.

Cons :

Not being able to have different types of dependencies for Gantt charts limits their practical functionality.
One of the downsides is the inability to label a project for priority like Urgent, Important, Medium or Low.

34.Liquid Plan

Liquid Plan is one of those reliable software’s. A lot of teams use it and find it valuable for the time and budget trackers. It does have a really advanced setup there so you can really go into the figures and numbers that you and your team are working on.

Pros :

It is perfect if you are hiring other people or freelancers and contractors to do work.
They have a range of dashboard so you can see whatever your team is working on any given time.

Cons :

It can be overwhelming for some people and the analytics should work more intuitively.

35.Aha!

This tool is recommended for those who want a specialist experience for road mapping. It doesn’t just have the roadmap ability, there are different viewing options as well. So you and your team can change the way a certain roadmap looks and also change it to a different style of view.

Pros :

If you are someone that has used roadmaps before, maybe a product manager or even someone in marketing that wants to visually plot everything then this might be the application for you.

Cons :

The software is complex IMO not very intuitive and has a steep learning curve.
I wish the functions would allow clarity for strategic objectives rather than goals and support the framing of a dependent team.

36.Favro

Favro is more for startups and small teams but it is a rising star for entrepreneurial types. It has the ability to create little boards, allowing you to create the collections. It allows you to plan the way you use these applications, giving you backlogs and Jaya.

Pros :

Reasonable in price.
You can easily identify any delays and inefficiencies which help us to keep people accountable.

Cons :

I would like to see more filter options specifically for bigger projects that are being worked on by different teams.

37.Ganttpro

Gantpro is the best of both worlds when it comes to powerful and Gantt chart software with a beautiful user interface and user experience design. As I am sure by now, you are well aware of how painful it is to find this quality. This software allows you to easily create tasks, assign them and connect them with dependencies. You can set milestones and enable the critical path to see the most important tasks that are initially planned.

Pros :

Auto-scheduling function so that any tasks, dates or dependencies change will be automatically reflected.
Allows users to comment, export, import and share charts within the public URL.

Cons :

It would be really good to include a timer. So when you start a particular task you can check on time about just how long it takes for its completion.
You can share a link of the project to people outside your organisation, but if you want to collaborate, each user has to have a paid account.

38.Celoxis

Celoxis is more than just a Gantt chart tool with a comprehensive project and portfolio management feature. When compared to Microsoft Project, its lower cost got a fully featured project with powerful interactive Gantt charts, handy portfolios, dependencies and all the keyboard shortcuts that you could need.

Pros :

It allows you to create tasks, subtasks, milestones assigned resources add dependencies to tasks.
It can be used to manage your project portfolios, workflows expenses, timesheets and resources.

Cons :

Timesheet options need to be more customizable and that fewer clicks were needed to get things done.
Software could be better with improvements in the cashflow department of the project.

39.ProjectManager.com

This is a fully featured award winning PM software with Gantt chart features to plan schedule and update in real time. This is a Microsoft Project alternative solution where you can simply plan projects, assign tasks and track progress and collaborate with teams easily.

Pros :

Delivers a ton of Gantt chart features.
Create charts, manage tasks, create reports and manage timesheets expenses and your workload.

Cons :

Some manual resources are very long and stringent especially when assigning resources against tasks.
It is not very competitive as it only caters to larger organisations, not smaller ones.

40.Clarizen

Clarizen delivers secure cloud based collaborative work management solutions built on a vision of business agility, discussions, tasks, projects and portfolios are all accessible from Clarizen’s scalable enterprise platform.

Pros :

Intuitive and easy to use.
Flexible solution offer a single source of information to improve work execution.
Centralised project in portfolio management where you can organise complex projects and automate workflows.
Change in issue management where you can track, manage and prioritize change requests, resolve issue.
Robust collaboration.

Cons :

Some of the automated features are too automated, and not always desirable.
This system should integrate with a variety of cloud apps though the list is expanding with every update.

41.Merlin Project.

It is a very great Mac alternative to Microsoft projects as it looks very similar with many of the granular controls for creating projects and plans that most of the other options seem to miss. It allows you to create tasks and subtasks with dependencies and constraints. This helps in assigning resources and with specified workloads. You can add fields for each task.

Pros :

It is equipped with some new features such as Kanban boards.
Resource pool and mind mapping.

Cons :

A downside comes when importing native MPPS and exporting Microsoft Project XML files, as you lose a lot of the formatting which can be annoying.

42.Mindview

It is a powerful tool that boasts mind mapping and features for project planning. With mindview, users have the ability to create a work breakdown structure, project timelines and roadmaps. This can all be done without having to recreate data. Users can start by brainstorming project plans in the mind mapping view adding scheduled information and then switch to the built in Gantt chart view to refine the plan.

Pros :

Robust project reports.
Collaborative for portfolio management.

Cons :

This directs you to do brainstorming as it is too structured and sometimes you lose in the charts. This makes you lose motivation to use it.

43.Ravetree

Revetree is a fully featured work management software platform used by agencies around the world . It includes best-in-class project management, resource planning, time and expense tracking, digital asset management and CRM. Agencies benefit from having a single source of truth from which they can optimize their operations and easily see the big picture.

Pros :

Highly intuitive interface that allows users to easily find information whether its project managers, executives or team members.
It has a 5 star customer support rating and takes pride in being a customer support company.

Cons :

It lacks stability and appalling support.

44.Kanbanize

Kanbanize helps companies visualize work and track projects, optimize workflows and achieve organisational transparency and increase efficiency. It’s especially well suited for cross-functional teams and multiple project environments.

Pros :

You can plan initiatives and projects, break down into manageable tasks, visualize dependencies.
You can also create multiple workflows for cross-functional teams.

Cons :

It is not easy to distinguish some dependencies when they lie on different swimlanes.
There should be a pricing model for smaller groups.

45.Airfocus

It is a tool for teams to better prioritize projects and allocate resources efficiently. This tool comes with multiple templates that are fully adjustable. The user interface is highly intuitive and information and features are easily accessible to use.

Pros :

You can toggle between items, charts, boards and timeline view in order to assign the value to each project.
Visualise your initiatives and better make strategic decisions.

Cons :

There are some limitations and issues with the Jira integration that cause duplicated cards to be created when doing a new import of cards into an existing board.
This should be more affordable.

46.Pivotal Tracker

It is a simple tool with 140+ built-in integrations. This tool helps with task management and project management. It tracks velocity and predicts for the future.

Pros :

It’s great for managing multiple projects with workspaces that enables you to clearly understand your priorities.

Cons :

User interface could be better.
This needs more reporting tools and the ability to generate graphs.

47.Nostromo

Nostromo is an easy to learn tool with a great user interface and features that support teams. If you are already using Trello and you are ready to up your game to a more powerful project management Kanban tool with additional functionality around time tracking and reporting then this could be a great choice.

Pros :

Task management
Time administration
To-Do’s and reporting
Design collaboration.

Cons :

The only thing I didn’t like is its weakness to accept new integrations.

48.10,000 ft

10,000 ft brings a refreshingly simple yet powerful approach. Unlike most tools of this class, 10,000ft helps a team make confident, operational decisions without overly complicated processes or steep learning curves.

Pros :

Value of the tool is centered around a handful of powerful and interconnected features such as project planning, resource scheduling. Utilization reporting, time tracking, task management and project analytical reporting.
Considering the support level feature set teams scalability and easy to use, 10, 000 is very well priced.

Cons :

It could be more affordable.
The software can sometimes feel hefty if individual team members have multiple projects on their plates.

49.Function Fox

Function fox offers an affordable and powerful way to stay on top of essential administrative activities.

Pros :

This one is very easy to set up, easy to use and highly effective.
Tracks all your projects accurately from concept to completion, collaborating on work.
It increases profits and best of all, free up more time so you can stay creative.

Cons :

The user interface is not as user-friendly or aesthetically pleasing as some of the other products.
Invoicing part of Function Fox’s system could be a bit more flexible.

50.Flowdock

Flowdock is a fully featured communication software to serve enterprises and startups. It provides end-to-end solutions designed for the web app.

Pros :

Multiple chat flows and emojis
Drag and drop feature
Team inbox and threaded chat
Audio notifications
List of online contacts and one-on-one chat, upload and storage

Cons :

It doesn’t look as friendly as slack and the mobile app is slower than the web version.