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Effective Meeting Management Training » OA07

Effective Meeting Management Training

Did you know you can also choose your own preferred dates & location? Customise Schedule
27 Apr - 29 Apr, 2022Live Online3 Days$1000Register
25 Jul - 29 Jul, 2022Live Online5 Days$1370Register
24 Oct - 28 Oct, 2022Live Online5 Days$1370Register
13 Mar - 17 Mar, 2023Live Online3 Days$1100Register
30 Apr - 04 May, 2023Live Online5 Days$1570Register
10 Jul - 14 Jul, 2023Live Online5 Days$1570Register
24 Dec - 28 Dec, 2023Live Online5 Days$1570Register
25 Apr - 27 Apr, 2022London3 Days$3000Register
24 Jul - 28 Jul, 2022Dubai5 Days$3000Register
02 Jan - 06 Jan, 2023Dubai5 Days$3300Register
03 Apr - 07 Apr, 2023Windhoek5 Days$3300Register
03 Jul - 05 Jul, 2023Kigali3 Days$2700Register
02 Oct - 13 Oct, 2023Addis Ababa10 Days$6250Register

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Course Overview

In 2005, talent development and coaching firm conducted a survey in the United States with findings that 25 million hours per year were spent in meetings in the U.S. alone, and almost half of those hours were unproductive time wasted.

Another survey reports that 40 to 60 per cent of most managers’ working hours are spent in meetings. Your career essentially depends on profitable meetings. Meetings cannot be escaped. Meetings are important to establish understanding, devise solutions, and get things rolling.

If you are managing work, implementing new projects, accumulating, and evaluating results, then you will always be involved in meetings. Your opportunity in business depends on your skills to run successful, effective, and productive meetings.

But many times we have experienced poorly managed meetings where the discussions go round in circles, and nothing result-oriented is accomplished. Do you want to discover how to administer a results-oriented meeting? Do you need to stop squandering time with an unfruitful meeting?

In this Effective Meeting Management Training Program offered by Zoe Talent Solutions, our focus is to train participants to effectively manage the business meetings.

If you have been in a position where you found yourself unorganized or dealing with unproductive time wasters, or unable to agree to a point of discussion, then this training program will help you to be more effective in handling such meetings.

You will learn how to face different challenges that come along when managing business meetings. You will move forward faster in a more productive way if you learn to manage meetings as a group or among few individuals instead of only focusing on work.

Course Objectives

By the end of the Effective Meeting Management Training Program, professionals of this course will be able to:

  • Comprehend the key principles to productivity
  • Learn to function as a meeting facilitator
  • Learn techniques on how to control a meeting
  • Determine when and how to intervene in a situation
  • Manage demanding behaviour from co-workers
  • Critically review a meeting
  • Improve the effectiveness of business meetings
  • Learn to manage disruptions and  the disruptors of the meeting
  • Conduct team meeting
  • Plan and prepare for different kind of meetings
  • Identify the right participants for the set meetings
  • Create clear, specific, and concise meeting agendas
  • Set up a meeting time and venue for maximum effectiveness
  • Learn to integrate electronic options and technology for remote participants
  • Define and delegate meeting roles & responsibilities
  • Note effective meeting minutes for future reference and action plan

Training Methodology

Zoe Talent Solutions has designed the Effective Meeting Management Training Program as a very practical program for professionals looking to handle and coordinate effective business meetings.

This workshop is a practical program implementing the principles of coordinating business meetings. Adult learning methodology of learning is used in this program. It is facilitated with interactive exercises and powerful presentations.

Participants are urged to involve in role plays and real-time scenarios. Through active engagement, members are trained to apply their learnings learnt during this program. Customized training can be devised to meet the training expectations of an organization.

This course offered by Zoe Talent Solutions follows the Do–Review–Learn–Apply Model, with pre and post-course evaluations done to measure training success.

Organisational Benefits

Organizational benefits of employees who take up this Effective Meeting Management Training Program will be as follows:

  • Individuals are able to run effective meetings in offices
  • Individuals are able to transform meetings into result-oriented outputs
  • They are able to apply the key elements to meetings and business success
  • Meeting objectives can be aligned to organizational objectives
  • Meetings are used as a management tool to drive performance
  • Organizational planning and decision steps are used during the meeting time
  • Productive meetings ultimately bring out profitability to the organization
  • There is a greater organization within the team
  • Disputes and disagreements are drastically reduced
  • A massive amount of productive time is saved that can be used for other business tasks
  • The teams become more result-oriented with their approach to work

Personal Benefits

Participants who enroll in this Effective Meeting Management Training Program will benefit in the following ways:

  • Individuals learn to lead in a group and become better leaders
  • They are people who are more organized and are more systemized in their work
  • They develop skills to handle difficult people
  • Individuals master the skills or diplomatic control and how to put things in place
  • They learn better facilitation skills
  • They have better communication and presentation skills
  • Individuals are well focused on tasks assigned to them and perform them with excellence
  • They become masters of planning and implementation

Who Should Attend?

Every leader needs to have exceptional skills to manage and facilitate meetings. Administrators and Executives Secretaries need to learn how to produce the best of the time and resources in hand during the meetings. Individuals who plan to handle meetings at any level, from formal business meetings to informal group discussions, this course is designed for you.

These Skills will benefit everyone who would like to run effective meetings, no matter if at work or public. Managers, supervisors, team leaders, coordinators, secretaries, administrators, and event management professionals should definitely develop these skills offered during this program.

Course Outline

Below are the course modules that would be covered during the Effective Meeting Management Training Program:

Module 1: Basics for Effective Meetings

  • Good Meeting vs Bad Meeting
  • Conducting Productive Meetings
  • Keys to Meeting Productivity
  • The Basic Essentials of Meetings
  • Components of Successful Meetings
  • Qualities of Effective Meetings
  • Important Questions: Why, When, Who & Where
  • Leading a Meeting

Module 2: Planning and Preparing for a Meeting

  • Pre-meeting preparation
  • Identifying the Participants
  • Choosing the Venue
  • Planning & setting objectives
  • Setting the meeting date & time
  • Preparing the agenda
  • Gathering Materials
  • Sending Invitations
  • Making Logistical Arrangements

Module 3: Effective Agendas

  • Planning and Preparing Agenda
  • Goal and purpose of an agenda
  • Importance of the Agenda
  • Do’s and Don’t of an Agenda
  • Understanding the Objective of the meeting
  • Setting a SMART Objective that returns results
  • Aligning the meeting objectives to organizational goals
  • Drafting a powerful agenda
  • Communicating the agenda

Module 4: Facilitation and Communication Skills

  • Communication within meetings
  • Assertiveness
  • Effective verbal communication
  • Non-verbal communication
  • Electronic Options
  • Chairing a Meeting
  • Dealing with Difficult People
  • Controlling a Meeting
  • Dealing with personality conflicts

Module 5: Meeting Roles, Responsibilities and Delegation

  • The Facilitator
  • The Minute Taker
  • The Attendees
  • The Communicator
  • Different Types of Meetings
  • Large vs Small Meetings
  • Effective Delegation of tasks
  • Delegation for results

Module 6: Meetings Management

  • Meeting Etiquette
  • Set expectations
  • Establish ground rules
  • Keeping the Meeting on Track
  • Dealing with Overtime
  • Holding Participants Accountable
  • Managing Disruptions
  • Late Arrivals/Early Exits
  • Mobile Phones Policy
  • Off-Topic Discussions
  • Conflict Resolution
  • Meeting Gamification

Module 7: Effective Meeting Minutes

  • Noting of minutes
  • Minutes of Meeting: Explained
  • Taking Minutes
  • Minute Templates
  • Actions plan after meetings
  • Note-taking and transcription
  • Time-bound meetings
  • Closing and follow-ups

Module 8: Meeting Challenges and Additional Responsibilities

  • Identify hidden agendas
  • Minimize wheel spinning and repetition
  • Resolving conflict
  • Tracking difficult issues
  • Handling difficult people
  • Completing action items by agenda
  • Confidentiality and Compliance

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